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Policies

Information Collected by ASCE

ASCE uses the information you provide to administer your registration and to keep you apprised of conference information and related products and services. The name, job title, company information, and mailing address of registrants are also included in the conference attendee list that is provided to sponsors and included in the conference app. For more information, see our Privacy Policy.

Age

Attendees under the age of 18 are prohibited.

Assumption of Risk and Hold Harmless

All ASCE/G-I events and activities are purely voluntary activities, and attendees are fully responsible for their own conduct and well-being, including, and without limitation, determining their level of fitness to take part in any such event or activity. In participating in any event or activity, attendees shall be deemed to understand and accept all risk of possible physical injury that might occur as a result of such participation. Attendees agree to release and hold harmless ASCE and its affiliates, employees, officers, directors, representatives, and agents from any and all alleged and/or actual liability, claims, actions, lawsuits, damages, or losses, of any kind which arise out of or result from attendance at and participation in the conference.

Photo and Video Recording of Sessions

ASCE may take photographs and/or make audio and visual recordings of the event, and participants grant to ASCE the absolute right and permission to use any such photographs or recordings that may be taken during the event for any purpose in its sole discretion.

Photos, video or audio recording(s) of any educational session is strictly prohibited without prior written permission from both ASCE/G-I and the session presenter(s).

Distribution of Literature or Promotional Information

Distribution of literature, samples, or other promotional material by attendees is prohibited without prior permission by ASCE. Any attendee found to be distributing literature without prior approval may be asked to leave the show. Exhibitors may distribute literature, samples, and materials only within the confines of their rented booth space, except with prior permission from ASCE.

Non-Discrimination Statement

As outlined in ASCE’s governing documents, ASCE functions and activities are intended to foster the expression and exchange of engineering ideas by all members, regardless of gender, race, ethnic origin, religion, age, marital status, sexual orientation, disabilities, or any other reason not related to scientific or technical merit. It is the responsibility of all participants and guests to conduct themselves in a professional manner in which all persons are treated with dignity and respect.

ADA Compliance/ Special Concessions

If you require special assistance at the conference, please submit a written description of your requirements with your registration form or email [email protected] no later than . While ASCE/G-I will make every effort to meet your needs, accommodations cannot be guaranteed without notification by the deadline.

Attire

The dress code for the conference is business casual (i.e. slacks, casual dresses) to business attire (i.e. business suits, neckties). Meeting room temperatures will vary, so wear layered clothing to ensure your personal comfort. We also recommend attendees wear comfortable shoes. Please note that certain events may have specific details on attire, and you should refer to the event for more information.

Meal Functions

We cannot guarantee food will be available 30 minutes after an event has begun. For all meal functions please arrive on time. If it's a ticketed event please make sure to have the correct ticket ready to hand to G-I staff.

Medical Emergencies

We hope that your visit to Geo-Congress will be free from illness or injury but in case you or a family member needs medical attention during your time at the event please contact the hotel's front desk. For life-threatening emergencies call 911.

Meeting Room Overcrowding

ASCE/G-I will make every effort to schedule popular events in rooms large enough to accommodate anticipated attendance. Because many events are extremely popular, it is wise to select alternative events as you plan your Conference schedule. ASCE/G-I and the host facilities are REQUIRED to follow local fire regulations and may ask participants in rooms at capacity to choose another event.

No Smoking

ASCE/G-I supports a “No Smoking” policy. Smoking is prohibited in the all venues hosting ASCE events.

Professional Development Hours (PDHs)

You may earn PDHs, which are nationally recognized units of record, by attending pre-conference workshops and conference concurrent sessions. Please note there are differences from state to state in continuing education requirements for professional engineering licensure. Each state licensing board has the final authority to approve course, credits, PDHs, and other methods of earning credits in that state. ASCE strongly recommends that individuals regularly check with their state licensing boards for specific continuing education requirements in their jurisdictions that affect professional engineering licensure and the ability to renew licensure.

When you arrive at the registration desk to pick up your badge and tickets, you will receive a badge with your name and a bar code specific to your registration. Before you enter the room for a pre-conference short course, technical session, panel session, plenary session, etc., you must scan your bar code in order to receive credit. The scanner will acknowledge a successful recording of your name for the specific session. We strongly recommend you scan your badge at the beginning of each session to eliminate any challenges and/or lines later. Please note that the only way to receive PDH credits is if you scan your bar code at the start of each session.

Program & Session Cancellation

ASCE/G-I reserves the right to cancel programs and/or sessions. In the unlikely event of a cancellation, all registrants will be notified. Programs and sessions are subject to change, and ASCE/G-I reserves the right to substitute a program, session and/or speaker of equal caliber to fulfill the educational requirements

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